Elevating Virtual Experiences, Together
Step into the future of virtual events with our premier planning service, designed to elevate your online gatherings to new heights on Circle. Whether you're orchestrating an intimate workshop or a grand-scale conference, our expert team possesses the skills and creativity to design, develop, and deliver an unparalleled virtual experience. Our success story? The Ashley Barlow Co. Conference 2024—a testament to our ability to bring visions to life and create memorable moments that resonate long after the event concludes.
Virtual Event Planning
Ready to take your virtual event from idea to unforgettable experience? Let's dive in together. With the latest tech, creative strategies, and a plan just for you, I'm here to guide your event to success. It's time to captivate your audience and transform your digital dreams into reality. Let's make your virtual vision a vivid success, together.
It's time to Design Moments that Matter, Digitally!
You don't have to do it alone.
real talk:
Here's What You'll Get
Bespoke Event Development
Our approach begins with your idea, however big or small, and turns it into a comprehensive event blueprint. From the earliest planning stages to the final execution, we ensure every facet of your event is meticulously planned and perfectly aligned with your objectives. This includes selecting the right tools and features on Circle to engage your audience effectively.
Dynamic Branding & Design
First impressions matter, especially in the virtual space. Our design team specializes in creating visually striking branding and landing pages that not only capture but also hold your audience's attention. From thematic visuals to cohesive color schemes, we ensure your event stands out in the digital landscape.
Flawless Day-Of Management
The day of your event should be as stress-free as possible. That's where our team shines. With comprehensive technical support, attendee management, and real-time problem-solving, we guarantee a smooth and enjoyable experience for both you and your participants. Our goal is to handle the complexities so you can focus on delivering your message and connecting with your audience.
Engagement Strategies
Engaging a virtual audience requires creativity and innovation. We employ interactive elements, breakout sessions, Q&A sessions, and live polls to keep your audience engaged and interactive throughout the event.
Post-Event Analytics and Feedback
Understanding the impact of your event is crucial. We provide detailed analytics and gather feedback to measure engagement, satisfaction, and areas for improvement, ensuring each event is better than the last.
- Community organizers looking to host impactful small-scale events or workshops.
- Entrepreneurs and small business owners planning to use Circle for their event platform.
- Event planners seeking expert guidance to ensure their Circle events run smoothly.
- Coaches, educators, and consultants aiming to create engaging and professional virtual workshops.
- Anyone new to Circle who wants to maximize their event's potential with strategic planning and expert advice.
Choose Your Package
The Circle Event Strategy Session
01
LET'S BREAK it DOWN
60 minute, 1:1 Strategy Session with Rachel
$750
Includes:
A bespoke blueprint for designing, organizing, and hosting your event space.
Our “Event Description Playbook” for creating compelling and engaging event descriptions that convert.
Our “Promoting Your Event Playbook” for best practices for announcing, promoting, reminding, and following up on your community event, including email swipe files and Circle DM workflows to ensure attendance and effective follow-up.
Tailored guidance on the best tech tools to enhance your event experience and streamline processes.
- Small-scale Circle events or workshops looking to make a big impression.
The Circle Event Starter Experience
02
Starting at $3800
Includes:
Comprehensive Circle Event Strategy Session
- 60 minute, 1:1 Strategy Session
- A bespoke blueprint for designing, organizing, and hosting your event space.
- Our “Event Description Playbook” for creating compelling and engaging event descriptions that convert.
- Our “Promoting Your Event Playbook” for best practices for announcing, promoting, reminding, and following up on your community event, including email swipe files and Circle DM workflows to ensure attendance and effective follow-up.
- Tailored guidance on the best tech tools to enhance your event experience and streamline processes.
Custom Event Branding
- Unique Circle lock screen design aligned with your brand identity
- Eye-catching event cover designs
- Custom email graphics to enhance communications and increase engagement
Basic Tech Setup and Support for Circle Livestream
- Smooth setup and support for your livestream or Zoom integration
- Assistance with setting up post-event replays, allowing your audience to catch up on missed content or monetize the replay for extended reach
Landing Page and Registration Setup via Showit
- A Professionally designed landing page that convert visitors into attendees hosted by RRC (see sample image)
- Efficient and user-friendly registration processes to maximize attendance
Ticketed Event Setup and Paywall Management within Circle
- Setup for ticketed events and paywall management in Circle
- Strategies to maximize revenue and attendee satisfaction
Email Registration Series Creation and Setup in Flodesk
- Engaging email registration series to keep your audience informed and excited
- Setup in Flodesk (or your provider of choice) via Zapier, ensuring smooth and automated workflows
- Ideal for: Businesses and organizations aiming to elevate their online presence through full-day events or workshops featuring multiple presenters.
The Circle Professional Impact Event Experience
03
contacting for pricing
Includes:
Comprehensive Circle Event Strategy Session
- 60 minute, 1:1 Strategy Session
- A bespoke blueprint for designing, organizing, and hosting your event space.
- Our “Event Description Playbook” for creating compelling and engaging event descriptions that convert.
- Our “Promoting Your Event Playbook” for best practices for announcing, promoting, reminding, and following up on your community event, including email swipe files and Circle DM workflows to ensure attendance and effective follow-up.
- Tailored guidance on the best tech tools to enhance your event experience and streamline processes.
Custom Event Branding
- Unique Circle lock screen design aligned with your brand identity
- Eye-catching event cover designs
- Custom email graphics to enhance communications and increase engagement
Advance Tech Setup and Support for Circle Livestreams
- Smooth setup and support for your livestreams
- Including management of multi events and presenters
- Rehearsal run-through to prepare and troubleshoot any potential issues
- Set-up of post-event replays, allowing your audience to catch up on missed content or monetize the replay for extended reach
Landing Page and Registration Setup via Showit
- A Professionally designed landing page that convert visitors into attendees hosted by RRC (see sample image)
- Efficient and user-friendly registration processes to maximize attendance
Ticketed Event Setup and Paywall Management within Circle
- Setup for ticketed events and paywall management in Circle
- Strategies to maximize revenue and attendee satisfaction
Email Registration Series Creation and Setup in Flodesk
- Engaging email registration series to keep your audience informed and excited
- Setup in Flodesk (or your provider of choice) via Zapier, ensuring smooth and automated workflows
Enhanced Engagement Features
- Interactive features including polls, Q&A sessions, and breakout rooms to boost attendee participation and engagement
Post-Event Survey
- Management of post-event surveys to measure attendee satisfaction, technical experience, and more
Post-Event Analytics Report
- Detailed analytics report to measure the success of your event and gather insights for future improvements
- Post-Event 1:1 Session to discuss results
- Ideal for: Large-scale events requiring premium features and bespoke attention.
The Circle Elite Celebration Event Experience
04
contacting for pricing
Includes:
Comprehensive Circle Event Strategy Session
- 60 minute, 1:1 Strategy Session
- A bespoke blueprint for designing, organizing, and hosting your event space.
- Our “Event Description Playbook” for creating compelling and engaging event descriptions that convert.
- Our “Promoting Your Event Playbook” for best practices for announcing, promoting, reminding, and following up on your community event, including email swipe files and Circle DM workflows to ensure attendance and effective follow-up.
- Tailored guidance on the best tech tools to enhance your event experience and streamline processes.
Custom Event Branding
- Unique Circle lock screen design aligned with your brand identity
- Eye-catching event cover designs
- Custom email graphics to enhance communications and increase engagement
Advance Tech Setup and Support for Circle Livestreams
- Smooth setup and support for your livestreams
- Including management of multi events and presenters
- Rehearsal run-through to prepare and troubleshoot any potential issues
- Set-up of post-event replays, allowing your audience to catch up on missed content or monetize the replay for extended reach
Landing Page and Registration Setup via Showit
- A Professionally designed landing page that convert visitors into attendees hosted by RRC (see sample image)
- Efficient and user-friendly registration processes to maximize attendance
Ticketed Event Setup and Paywall Management within Circle
- Setup for ticketed events and paywall management in Circle
- Strategies to maximize revenue and attendee satisfaction
Email Registration Series Creation and Setup in Flodesk
- Engaging email registration series to keep your audience informed and excited
- Setup in Flodesk (or your provider of choice) via Zapier, ensuring smooth and automated workflows
Enhanced Engagement Features
- Interactive features including polls, Q&A sessions, and breakout rooms to boost attendee participation and engagement
- Exclusive engagement strategies and VIP guest management
Post-Event Survey
- Management of post-event surveys to measure attendee satisfaction, technical experience, and more
Post-Event Analytics Report
- Detailed analytics report to measure the success of your event and gather insights for future improvements
- Post-Event 1:1 Session to discuss results
Full Event Management from Planning to Execution
- You will feel like you have a dedicated partner every step of the way. Enjoy personalized, one-on-one support throughout the entire process, from initial planning and execution to post-event activities and follow-up. We'll be with you to address any concerns, provide expert guidance, and ensure your event's success.
Event Marketing
- Social Media Graphic Creation
- Social Media Promotion
Speaker and Content Coordination
- Coordinate with speakers and presenters, including scheduling and content review
- Prepare and distribute speaker guidelines and materials
- Organization of all event details
How It Works
Fill out a brief form with your event details and objectives. This helps us tailor the consultation to your specific needs.
Book a free consultation
complete your proposal
get
started
During your free consultation, we’ll dive deep into your vision and challenges. Based on our conversation, we’ll craft a personalized proposal outlining how we can help bring your virtual event to life.
With the agreement signed and initial payment sorted, we’ll schedule a kickoff meeting. This is where the real magic begins. We’ll outline the project timeline, key milestones, and set the wheels in motion for your unforgettable virtual event.
Because I've Walked Your Path
In a world where time is precious and genuine connections are gold, I found myself at a crossroads—unfulfilled in my role, craving more moments with my family, and yearning for a significant shift in my business. It was then I discovered the transformative power of community building on Circle, a journey that not only revolutionized my professional life but also brought invaluable balance and fulfillment to my personal world.
i can help because i've been there
BUT NOW I KNOW HOW TO HELP.
My Transformation, Your Blueprint
The pivot came when I recognized the untapped potential of community building. Circle became my arena for change, where I learned the intricate dance of fostering connections, enhancing engagement, and creating a thriving hub for my business.
Fast forward, and the transformation has been profound. Not only did I succeed in reshaping my business, but I also unlocked the joy of meaningful work that allows for precious family moments. The communities I've built and nurtured stand as testaments to what’s possible when you harness the power of connectedness.
“Working with Rachel and her team to plan our annual event has been nothing short of remarkable. "
ashley barlow
Hosting it on Circle for the last two years has truly transformed the experience for us and our attendees. With over 800 people joining us annually, the seamless organization, innovative engagement strategies, and impeccable attention to detail by Rachel's team have been pivotal in elevating our event to new heights. Their expertise in virtual event planning and genuine commitment to our vision have made each event a resounding success. We couldn't have asked for a better partner in bringing our community together in such a dynamic and impactful way.
Your journey to an engaging, impactful virtual event starts here....
So let's get started!
Your journey to an engaging, impactful virtual event starts here. Book your free consultation today, and let’s make your event one to remember.
Book Your Consultation
is that a yes?
“Embark on a journey to redefine virtual engagement. Our team is excited to collaborate with you to create an event that not only meets but exceeds your expectations. ”
The Special Education & Advocacy Conference
Case Study:
A two-day virtual conference to empower educators and parents with information and to dig a little deeper into special education.
