You need a new space cover for your Circle community. You know you made one for the last space. It’s in Canva. Somewhere.
So you search. You scroll past designs all named “Untitled design,” find three versions of the same banner, and can’t tell which one is current. Then you need your hex code and go digging somewhere else for that.
Ten minutes gone. Nothing designed.
A Notion brand asset template puts your logos, fonts, colors, and one-click links to your Canva templates on a single page. Here’s how I set mine up, and how to get yours working in an afternoon.
What Is a Notion Brand Asset Template?
It’s one Notion page that holds your fonts, colors, logos, and buttons to your Canva templates, so anyone making a graphic for your community finds everything in one click.
I built this one because I kept doing exactly what I just described. I make graphics for my own community and for client communities, I get busy, and I forget to file them into Canva folders. I’ll be honest: I don’t love Canva’s organization to begin with.
The other problem was everything outside the community. My brand colors, my logos, the basic assets I use across my whole business. I needed those constantly, and they were never where I needed them.
The template has four parts:
- Quick-access buttons that open a specific Canva template
- Fonts, with the files attached
- Community colors, with hex codes and a color banner
- Logos and assets, including the exact files Circle asks for
It works on a free Notion account. You don’t need a paid plan for any of it. If you’d rather start from mine than build from scratch, it’s in the free resources hub.
Why Do the Quick-Access Canva Buttons Matter Most?
They cut out the hunt. One button opens the exact Canva template you need, so a new space cover takes minutes instead of a search through every design you’ve ever made.
This is the part I’d miss most. Say I’m adding a new space and need a cover graphic. Instead of hunting through my Canva account, I click the button, the template opens, and I’m making the banner.
I pre-filled the template with the graphics most communities make over and over. You’ll add your own. A few things I do on every one:
- Put the suggested size inside the button, so you never have to look it up again
- Export at three times the size, so graphics stay crisp inside Circle
- Rename, duplicate, and reword the buttons however suits you
Space covers are worth getting right, because the first one a new member sees is part of building a start here space that onboards members.
If this idea sounds familiar, it’s the same one behind the Quick Grabs column in my Trello content calendar template. If you open something more than once a week, it deserves a shortcut.
How Do You Link Notion Buttons to Your Canva Templates?
Copy the share link from your Canva design, open the Notion button’s settings, add an Open page action, and paste the link. The error on the button clears once it’s connected.
When you first duplicate the template, it looks bare and every button shows an error message. That’s expected. Here’s the fix.
In Canva
Get the link, and get the permissions right while you’re there.
What that looks like:
- Open the design and choose Share
- If a team will use it, share the design with specific people or set anyone with the link to edit, view, or comment
- Choose Copy link
If you’re a one-person show, skip the permissions. If you have a team, set them now, or someone hits a locked design at the worst possible moment.
In Notion
Connect the button to that link.
What that looks like:
- Click the gear icon on the button
- Under “When button is clicked,” choose New action, then Open page
- Paste your Canva link
The error disappears and the button shows where it points. Repeat for each one, and duplicate buttons below as your list grows.
What Should You Store for Fonts, Colors, and Logos?
Store your font files, every color’s name and hex code, and each logo variation, plus the Circle community logo and icon sized exactly for Circle, so nothing gets hunted down twice.
Fonts
Click Font, add the font’s name, write a note on how you use it (mine says headline font), and drag the files in. Several files per font is fine.
The template includes a Canva font cover template, so each entry gets a clean preview image. Swap in your font and export.
Community colors
Each color gets its name, its hex code, and a color banner across the top of the entry.
There’s a Canva brand color cover template for those banners. Add a slide for every color you use. Both cover templates sit in the before-you-get-started section of the template, listed as bonus item seven.
Logos and assets
Keep your Circle community logo and your icon here, at the specific size Circle uses. They go into your Circle settings under General, which is also where your brand colors live. If you’re new to Circle and haven’t done that step yet, have this page open when you do.
Then add every logo variation you use, with a short note on each, like which hex color it matches.
When the variations pile up, group them. In my client Maggie’s community, the Sober Life Collective, one entry is simply labeled Horizontal. Open it, and every horizontal logo is there, ready to download.
Can Your Team Use It Too?
Yes. Share the Notion page with your team and they get the same fonts, colors, logos, and Canva links you do, without messaging you to ask where anything is.
This is where the template pays for the afternoon you spend on it. Someone updating a banner doesn’t need you for the hex code or the latest logo file. It’s on the page.
Maggie’s hub shows how far it stretches. Her quick-access section has more buttons than mine: Flodesk graphics, specific thumbnails, the graphics that community uses every week. There’s no fixed list. Build buttons for whatever gets made most.
Try This Prompt
If your Canva account is a pile, this helps you decide which buttons to build before you open Notion.
“I run a [type of community] on Circle for [who]. Here are the graphics I make regularly: [list every type, like space covers, event banners, email headers, thumbnails]. Here’s roughly how often I make each one: [frequency]. Group these into quick-access buttons for a Notion brand hub, ordered by how often I’ll use them, and flag any that look like duplicates I could combine into one Canva template. Give it back as a table with button name, what it’s for, and how often I use it.”
It sorts the list. You decide what earns a button.
Consistency Comes From What’s Easiest to Grab
A brand stays consistent when the right file is the easiest one to reach. Not because of a style guide nobody opens.
When your logo, colors, and templates are one click away, you stop recreating things from memory and stop grabbing the old version because it was closer. Your community looks like itself, space after space.
A hub like this organizes decisions you’ve already made. If you haven’t made them yet, start with how to brand your online community before you launch, then come back and fill in the page.
Spend one afternoon on it. Every graphic after that starts one click in.
Watch the Video
New videos go up every Thursday on Your Community Strategist.
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More Like This
Listen: The Art of Vision Planning: Crafting Your Own Vibrant Digital Community. The thinking your brand choices should come from, before any of them go on this page.
Watch: Your Circle Welcome Banner Is Wasted Space: Here’s How to Fix That. What to actually put on the graphic your members see first.
Watch: Content Planning with Trello Template. Where those Canva links go once you’re planning a month of content around them.
Keep Going
coCreator Society is where community builders and membership founders work through this together, with the templates, the walkthroughs, and people who are one step ahead of you. Join coCreator Society
If you would rather not do this part alone, Rachel and the team build, migrate, and run communities for founders who need it done properly the first time. Talk to the team
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