Workshop 101: Hosting Your Circle Workshop Made Easy

June 20, 2024

Workshops are a powerful tool for deepening engagement, sharing knowledge, and fostering a sense of community.

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Why Should You Host a Workshop?

Workshops are a powerful tool for deepening engagement, sharing knowledge, and fostering a sense of community. They allow you to connect with your members on a more personal level and provide them with valuable insights and skills. I remember my first workshop—nerve-wracking but immensely rewarding.

Benefits of Hosting a Workshop:

  1. Boost Engagement: Workshops give your community members a reason to interact and participate actively.
  2. Provide Value: By sharing your knowledge and expertise, you’re helping your members grow.
  3. Strengthen Community Bonds: When people learn together, they connect on a deeper level.

Consider examples from various communities—whether it’s a photography group learning new techniques or a fitness community exploring new workouts, workshops bring people together.

Planning Your Workshop

Planning is crucial to ensure everything runs smoothly. Here are the steps to get you started:

  1. Identify Purpose and Objectives: Define what you want to achieve. Is it to grow your community? Convert users to paid members? Offer insights?
  2. Select a Topic: Choose a topic that resonates with your community based on feedback, common questions, or trending topics in your niche.
  3. Create a Detailed Outline and Agenda: Break down the content into manageable sections, including time for introductions, main content, interactive activities, and Q&As. Remember, less is more—keep content concise and on topic.

Utilizing Circle for Your Workshop

Circle makes setting up your workshop a breeze. From customizing your workshop spaces to managing participant registration, Circle allows you to track RSVPs and send reminders to ensure a good turnout. Don’t forget to set up necessary permissions so your participants can easily access workshop materials.

Pro Tip:

Events are a powerful way to bring your community members together in a dedicated space where they can interact and share ideas. These gatherings, whether virtual or in-person, provide an opportunity for members to step out of their usual routines and engage in meaningful conversations and collaborative activities.

Content Creation

Developing engaging and valuable content is a must. Utilize multimedia elements like videos, slides, and interactive activities. Visual aids not only make the workshop more engaging but also help in better retention of information.

Accessibility and Inclusivity:

Make sure your content is accessible and inclusive. Use clear language, provide transcripts for videos, and ensure that interactive elements are easy to use. Inclusivity is key to making everyone feel welcome and able to participate.


To attract attendees, leverage your existing community. Announce the workshop in your Circle community, send out emails, and post on social media. Create buzz by highlighting what participants will learn and how it will benefit them. Collaborations with influencers or guest speakers can help expand your reach and add credibility to your workshop.

Facilitating the Workshop

On the day of the workshop, your role as the host is to guide participants through the content and ensure a smooth flow. If you’re both the host and the speaker, have a team behind you to handle questions, tech issues, and other logistics.

Starting the Workshop:

Begin with a warm welcome and a brief introduction. Set the tone by sharing your excitement and what participants can expect. Engage participants throughout the workshop with interactive activities, encourage questions, and manage time effectively.

Post-Workshop Activities

Follow up with participants to keep the momentum going. Send thank-you emails, provide additional resources, and ask for feedback. This feedback is invaluable for improving future workshops. Analyze the success of your workshop by looking at attendance, engagement, and feedback to refine your approach for the next event.

Case Study: A Real-Life Example

We recently hosted a workshop for a client focused on personal development and goal setting. Using Circle’s new feature of ticketed events, we sold tickets, utilized Flodesk for registration emails, reminders, and follow-up surveys. The result was high engagement, positive feedback, and community growth by over 100 members. This success underscores the importance of planning, engaging content, and effective promotion.

Answering Your Questions:

Handling Low Attendance: Start small and focus on delivering value. Even with few attendees, their positive experience can spread the word.

Dealing with Nerves: Practice your content and remember that your participants are there to learn and support you.

Encouraging Participation: Use interactive elements like polls, Q&A sessions, and breakout groups to keep participants involved.

Hosting workshops is a fantastic way to engage your community and provide immense value. I hope you’re feeling inspired and ready to dive in. Next week, we’ll explore more exciting topics in the event planning space, including creating breakout rooms in Circle.

Join us in The Community Lab on Circle, where we have tons of extra resources and a place to discuss this episode. I hope you enjoyed this blog post—please share it with others, and let’s keep building and growing our amazing communities. Stay connected, stay inspired, and keep making a difference. Until next time, friends!

In This Episode We Chat About:

  • 01:40 Why Host a Workshop?
  • 02:44 Planning Your Workshop
  • 04:12 Setting Up and Promoting Your Workshop
  • 08:12 Facilitating the Workshop
  • 10:26 Post-Workshop Activities
  • 11:38 Case Study: Successful Workshop Example
  • 15:14 Q&A Session

Links Mentioned:

Transcript: https://share.descript.com/view/qCWFMaupcxr

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I'm Rach, your go-to gal for all things community building!

Hi there! I’m Rachel Starr, at the helm of Rachel Rose Coaching and The Community Lab Podcast, where we transform your passions into profits with a strategic yet playful approach to community building and virtual event planning, leveraging platforms like Circle. Think Leslie Knope's energy meets a tech-savvy guru's precision—that's me. 

With over two decades of experience, I've become a marketing maestro, creating innovative strategies and captivating online experiences that blend creativity with meticulous focus. As a recovering corporate and wedding event planner, I've mastered the virtual event planning space. My superpower is developing, hosting, and managing virtual events. My journey, from sales prodigy to event management leader, showcases versatility, dedication, and an ever-evolving skill set. My secret weapons? A relentless appetite for learning, patience, an eagle eye for detail, and a knack for crafting strategic masterpieces.

Beyond the boardroom, I'm a ski enthusiast, mom to two incredible teenagers, and a lover of the great outdoors. I have a soft spot for crafting the perfect spicy margarita and rely on coffee to spark my creativity.

Life for me is about embracing the thrills of the slopes and the marketplace with equal zest. Armed with caffeine, a touch of spice, and a heart full of passion, I'm on a quest to make every moment count. Here's to living life fully caffeinated and chasing the next big thing in community development and beyond. Cheers to the journey and the many trails yet to be explored!

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